Electronic Archiving
The optimal solution for converting physical documents into digital format.
We streamline time by ensuring quick access to documents.
We optimize space by reducing the number of physical documents.
- We convert documents into digital format, providing quick and secure access to their electronic copies.
- We support you in the document management process by implementing an IT system that digitizes the entire archival collection of your company.
- You always have an electronic copy at your fingertips, accessible to any authorized person, regardless of their location.
Electronic Archiving Step by Step
We optimize the processes of converting physical documents into electronic format and support you in the efficient management of information.
ANALYSIS AND OPTIMIZATION
We identify and propose the optimal solution!
Needs
analysis
Organizing the archive in a standardized form.
Proposing the optimal solution
Based on rigorous analysis, we propose the most efficient solution considering your needs,
quality, and budget.
Adapting the project to your budget
We consider your financial comfort and prepare the best offer for you.
Workflow and final specifications
We centralize and translate your requirements into work stages and allocate the necessary
resources for project implementation.
ORDER
Details are essential.
We pay maximum attention to each project. Our goal? The best result!
Document collection
The documents to be archived are collected by the project team. Processing can take
place either at the Zipper headquarters or at the client's location, depending on availability.
Validation of the workflow
Together, we validate the workflow and final specifications for processing the electronic archive.
Project setup
We configure the working parameters according to the agreed methodology.
PROCESSING
Preparation, efficient scanning, validation, speed, and quality!
We always know what to do. We rely on extensive experience and a team of professionals at your service. We work according to standardized methodologies and procedures, with a focus on security.
Document
collection
We verify them, straighten the corners, and remove all metallic elements from the documents.
Validation of
scanned documents
We verify the accuracy of the scanned images.
Export of images
and database
We download the scanned images from the system along with the resulting database.
Document
scanning
We scan documents using high-speed, high-performance equipment.
Indexing/Keyword
extraction
We extract information/keywords from the scanned documents.
RepoZIP virtual library
As a complement to the solution, we offer the option of storing documents in the virtual library hosted in the accredited Data Center.
Reconstruction of files
We reconstruct files, restoring them to their original form prior to processing.
Keyword verification
We verify the accuracy of the information automatically or semi-automatically extracted.
REPORTING AND DELIVERY
Transparency and the guarantee of a job well done!
We ensure transparency in everything we do, from the analysis and ordering stages to the actual processing of your project. Stay updated on the project status in real time, and in the end, receive the processed documents.
Operation
reporting
We detail the volume of processed documents and the operations performed.
Delivery of processed archive
We return the processed documents to the client in both physical and electronic formats.
Benefits of Electronic Archiving with Zipper
- Quick and standardized access to information
- Secure and controlled access to information
- Reduced processing time
- Elimination of costs associated with querying the physical archive
- 2 mature capture solutions: Kofax and TIS
- Low risk of information/document loss
- Ability to use a document by multiple people simultaneously
- Dedicated and specialized support team (sales, client account, IT)
- More resources allocated to internal processes
- Specialized consultancy
Why do you need Electronic Archiving?
- Physical documents degrade over time
- Internal processing capabilities are limited or non-existent
- Increased risk of errors in processing documents with unskilled personnel
- Physical documents cannot be accessed/used simultaneously by multiple people
- Access to documents needs to be controlled, secure, and fast
- Physical archive storage spaces can be managed more efficiently or repurposed
- Efficient allocation of internal resources
- Querying the physical archive is costly