Efficient solution for the registration and record of the documents.
We register all the documents vehicles in an organization and we manage them in an efficient manner.
Registry is an application that is easy to use and flexible allowing the registration of all the documents vehicles within a company coming from various media and irrespective of the format. The user benefits from the record in real time of the system documents.
Why do you need the Registry?Entries and exits are recorded in a sole register
High duration of time allocated to the registration of documents
Documents to be registered have various formats (physical, electronic)
Entries come from various media (fax, mail, physical)
A registration number is allocated to the registered documents
Initial registration is often accompanied by additional documents
Search for information regarding the depositor / document deposited is difficult
Reduction of the risk of occurrence of error in the registration of documents
Efficient assignment of own resources
Benefits of the RegistryCreation of standard entry/exit documents
Issuance of registration ticket for confirming the registration and the settlement period
Entry of documents from various media (fax, e-mail, videoconference)
Safety in registering the documents
Increased efficiency of the personnel
Less time for the registration and entry of the document
Reduced time of answer for each registration
Access to information regarding the deponent/deposited document
Integration with web interface of the beneficiary (possibility to register any online filled in form)
Accessibility from within and from outside the organization
Several resources assigned for own processes
How does the Registry work?
We show you how you could register and monitor your incoming and outgoing documents.
You register both paper as well as electronic format documents.
For paper documents, the application shows document capture facilities by scanning them and processing the images achieved by scanning. Documents in electronic format can come from personal computer or form external sources ( email, fax, mobile, tablet, web portal, shared folder, eVoice).
Registry of documents
You have multiple facilities of adding and identifying documents.
The application has an intuitive, friendly and easy to use interface. You benefit from assistance for adding additional documents of various types and you enjoy the facility of associating key words for an easy identification of the document.
You have at your disposal different ways of search by using various criteria for filters and sorting.
number and date of registration, Type of document or any of the metadescriptors defined and filled in for any single type of document.
Attachment of additional documents
You benefit from assistance for adding additional documents of various types, having also the possibility to register a document in a system that is independent from the scanning process (by subsequently adding the document image).
Export of registered data
The application can export the entire volume of registered data!
The data coming from the documents registered by means of the application can be easily exported to the IT systems already implemented at company level.
Administration of application
We also offer you options for the customization and utilization of the registry application:
Administration of metadata
Report setting (visualization and printing)
Export in several file types (xls, xml, doc, etc)
Change of the menus and adding of some new options in menus
Choice of colours and of fonts of the work interface
Choice of parameters for various forms or working windows
APPLICATIONOffered On Premises
Architecture 3-Tier (client-server, with separation on 3 levels: presentation, functional logics and data)
User authentication with Active Directory
Web service allowing the registry of the documents by other external applications as well as the export of the data registered towards other applications
Control mechanisms in order to access the data / elements by various users with specific roles or within specific groups
Protection against deliberate or accidental attempts of unauthorised access
Logging of all the operations
Security of the access to the data base
Security of operations
Competitive and distributed access to the database for several users
SECURITATE LA NIVEL DE GRUP ZIPPERISO 9001:2008, Quality Management System
ISO 14001: 2005, Environmental Management System
ISO OHSAS 18001:2008, Management System on Occupational Health and Safety Standard
ISO 20000-1:2011, Management System of Services in Information Technology
ISO 27001:2013, Information Security Management System
ISO 15416, Level 2, Barcodes quality certificate (printing and positioning)
Why Zipper?100% Romanian software
Methodology of project implementation according to the standard proposed by Project Management Institute and Project Management Book Of Knowledge
1 year guarantee from the delivery of the product that covers the update basic services
Physical and information security
Annual average turnover in Romania of 20 million euro
Specialised dedicated team (sales, account, IT)
Transparency and traceability
Integration of complementary solutions /attached to the solution