Optimal solution for the administration of documents.
We efficiently administrate document flows, irrespective of their form and source.
Document management is an instrument that allows the management of the documents in the company, irrespective of their type and format and their automatic sending to the final addressee, for processing.
Why do you need Document Management?Complexity of managing and processing documents
High duration of time allocated to the registration and finding of documents
The documents that must be registered have various formats (physical, electronic)
Entries come form various environments (fax, mail, physical)
Information must be easily managed
Knowledge of document status
Assignment of the documents on a predefined working flow
The information /documents to process can be lost
High risk of human error occurrence
Efficient assignment of own resources
Relatively high answer time
Benefits of the document management applicationQuick and controlled access to information at any moment
Import /export of data from / into various standard formats: html, xml, xls,pdf, rtf, doc
Automatic versioning of the documents
Utilization of an intelligent system of text recognition (OCR)
Automatic auditing of forms, according to ISO system
Possibility to use the standard forms, according to the department
Increased efficiency of the personnel
Modern and intuitive interface
Integration with other applications
Subsequent development of new functions and their complete integration
Acceleration of document processing and decision making
Accessibility from within and from outside the organization
How does Document Management work?
We show you, step by step, how to use an application which allows you to access your documents in real time and to organize your workflows.
You register both the documents received in the organization as well as the documents that are drawn up within the departments of your company.
You can identify the documents by scanning sole bar codes, by allocating a series of registration number.
You classify the files according to your organization's needs!
Even if the files are physically found in different groups of files or in different departments, you have the possibility to group them in one single place, according to your own needs.
Daily personal agenda
You have easy access to documents and files, without need to look for them in the various places or departments.
We use one single centralization medium, easy and quick for all the persons involved in the flow.
You can allocate a document on flows or on department, you have a modality of settlement for each single document, you can opt for derivation from the existing flow etc.
File content options
The administration of the content of a file is easily done, both at visualisation level, editing of the information regarding the file, its route, allotted flow, as well as at metadescriptor level or rights of access.
Edit or view file options
You have multiple options for processing the content of the file: view and edit, addition of documents, completion, blocking, unblocking of file, notification sending by SMS, email or eVoice, grouping of several files, visualization of sent files etc.
You have at your disposal a series of extensions in order to optimize the utilization of the application with electronic files, e-mails an attachment received by the users from various departments of your organization!
You are informed in real time on the status of the documents and your files!
You have the possibility to set alerts or notifications both internally, within the company, as well as externally, for collaborators, with regard to the status of a document or file that is to be processed. Alerts can be set at person or department level according to preferences.
Export of data to other systems
All the documents vehicles by means of the application can be easily exported at present in your company.
We make possible the efficient use of all the documents, irrespective of department or user.
Va facem munca mai usoara!
Aplicatia are capacitatea de a genera rapoarte privind informatia pe care o stocheaza, din diverse perspective.
Security Document Management
APPLICATIONOffered On Premises
Architecture 3-Tier (client-server, with separation on 3 levels: presentation, functional logics and data)
User authentication with Active Directory
Integration with Microsoft Office suite
Protection against deliberate or accidental attempts of unauthorised access
Logging of all the operations
Security of the access to the data base
Security of operations
Competitive and distributed access to the database for several users
Control of document versions
Integrated electronic signature
SECURITY AT ZIPPER GROUP LEVELSO 9001:2008, Quality Management System
ISO 14001: 2005, Environment management system
ISO OHSAS 18001:2008, Management System on Occupation Security and Health Standard
ISO 20000-1:2011, Service Management System in the field of Information Technology
ISO 27001:2013, Information Security Management System
ISO 15416, Level 2, Certificate on the quality of bar codes (printing and positioning)
Why Zipper?100% Romanian software
Application available in 7 languages
Methodology of project implementation according to the standard proposed by Project Management Institute and Project Management Book Of Knowledge
1 year guarantee from the delivery of the product that covers the update basic services
Physical and information security
Annual average turnover in Romania of 20 million euro
Specialised dedicated team (sales, account, IT)
Transparency and traceability
Integration of complementary solutions /attached to the solution